Scanning Services

Scanning Services

Inceptoin Technologies has over 25 years helping organizations digitize documents on all types of media. Our experience across thousands of customers means that we can help any organization digitize records, extract key data, and initiate business processes.

Document Scanning Services

Document Scanning Services

Leverage our scanning expertise so you can focus on your business. Digitizing your documents provides for safe, secure access as well as being efficient and more cost effective than paper. Let Inception do the heavy lifting for your organization

 

On-Site Scanning

On-Site Scanning

Our team can come onsite with high speed scanning equipment and trained specialists to digitize your documents right in your location giving you the expertise you need while knowing your documents are secure in your own location.

 

Large Format Scanning

Large Format Scanning

Inception can scan your maps, blue prints, engineering drawings or poster boards into PDF or any other image format. Once digitized documents can be searchable and shared very easily.

Book Scanning

Book Scanning

Our team knows how to handle and digitize books of all sizes and condition. Preserve those books by digitizing them into Searchable PDF documents. Our team and equipment understands that these books can be fragile and delicate and must be handled accordingly.

Aperture Card Scanning

Aperture Card Scanning

For years organizations created aperture cards to protect important large format documents. The Inception Team can extract those images and key data elements creating PDF images and give your old documents a new life.

Microfilm Scanning

Microfilm Scanning

Unlock historical data previously stored on microfilm with Inception’s scanning services. Digitizing enables organizations to have access to data that was previously hard to search and access. Our team can scan, extract data and deliver knowledge in the form of Searchable PDF’s and meta data.

Microfiche Scanning

Microfiche Scanning

Microfiche was historically used to store documents in many organizations such as banks, insurance companies, financial institutions and government. Using Inception’s microfiche scanning services can help these organizations respond quicker and search content previously hard to find. By converting microfiche to PDF, organizations can put documents at the finger tips of customer service.

Image to Microfilm Services

Image to Microfilm Services

Image to Microfilm Services provides a hybrid strategy for preservation and readabilty. Meet legal retention requirement for documents that must be preserved forever or more than 10 years. Microfilm ensures even in a natural disaster documents can be accessed without a computer.

Our Scanning process has been developed over the years taking our vast experience not only in our own processes, but with some of our customers that have a capture solution from Inception as well. We continue to look to improve our processes and our customers benefit from each of our previous customer engagements. Our tested and proven document scanning processes includes multi step verification and QA of both data and the documents.

Diagram
Transportation DocumentsOur team will come in and pick up your records right from your location. If needed the team can also provide boxes and pack up your documents for you. Documents are secured throughout the pick up process and the team does not make any intermittent stops. Our team will count the containers and verify with you how many they are taking. Security is the utmost importance, and our team knows how to protect your documents as they transport your documents to our facility.
Inventory RecordsIndustry best practices recommend that you do your own inventory of what is in your containers prior to our team picking them up. Once the Inception team picks up your containers, they are immediately checked into our production control system. Each container is inventoried and where possible validated against your manifest. Any discrepancies are immediately communicated to you upon discovery. This step provides the first in a series of quality control checks to make sure all of your documents are captured.
Document PreparationDocument prep consists of removing all staples, paperclips or fasteners from each document. Because some pages will be of various sizes Inception Technologies staff will, where appropriate, tape smaller pages to an 8 ½” x 11” piece of paper to ensure uniformity at the scanner stations. All sticky notes and other non-standard pages will be prepared and scanned unless they are blank, in which case they will be removed and discarded. This step ultimately gets the documents “Scan Ready.
Document ScanningDocuments will be batch scanned using the latest scanning technology. These procedures involve analyzing the documents to be scanned to determine the correct threshold to yield the best image, scanning the documents, creating a PDF image and utilizing Perfect Page processing software to enhance the scanned image to assure the highest possible quality for each image.
AI & Data ExtractionOur team uses some of the more advanced software on the market today. Our capture workflow will route the documents through the Artificial Intelligence engines and utilize advanced data extraction techniques to capture all the information relative to your documents and/or business process.
Quality ControlInception Technologies personnel will review each image captured to verify image quality and data integrity. Objectives for this review include Readability, Skew, Border removal, Multi-Page feeds, and Document Separation. If any errors are found, Inception Technologies will re-scan these documents, ensuring that all pages scanned are of consistently high quality.
Deliver DocumentsOnce your documents have been processed, Inception can deliver your documents electronically on media or upload your documents into the cloud. Physical documents can be transported back to your facility if needed.
Records Retention & DestructionBased on your needs and instructions, Inception has the capability to move documents into our long term secure facility if you do not feel comfortable with destruction. Ultimately, documents can be shred based on a defined retention schedule using our secure industrial shredders.

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