Inception Technologies can provide onsite document scanning services for customers that are not able to allow their documents to leave the premises. Our staff will arrive onsite with all the equipment and staff needed to complete the job in a fast and accurate fashion.
Our team is highly trained and understands what it takes to scan onsite at a customer’s location. We define the process in-house with the customer and the mobile scanning team executes the plan. Fast, accurate, and secure processing combined with staff professionalism is what it takes.
Our team brings in the hardware and software to get the job done. Documents are prepped to make them “Scan Ready”. Once the documents are ready to be scanned, the Inception team begins the digitization process using our secure scanning portal and our high-speed document scanners. The team logs in and documents are scanned to an encrypted file for maximum security. As batches are completed the documents are either uploaded to our server as encrypted files if connected to the internet onsite or held on the Inception PC until a network connection is established.
As Batches and documents are uploaded to the Inception servers, batches are created and processed in the exact same fashion as the jobs that are brought in house to our production facility. Batches will proceed through the data extraction and OCR process.
The end result is high quality images and accurate data delivered back to you in whichever way you need.
Becoming a highly efficient and accurate document experts like Inception Technologies takes time and can consume an organization’s resources. Inception eliminates the need to hire temps, invest in technology, and no need to train your staff.
AIIM.org is an industry leading research firm that provides education and resources to help organizations embark on a digital transformation. In a survey of their members were asked what the main drivers for going digital were. Below is a summary of their results showing the three main drivers to be improved process productivity, reducing physical storage space and improved search capabilities.
We know how important it is to have your documents accessible to your staff. Simply speak with the team leader and explain what you need. Our team will find the document and either physically provide it to you or scan it and send it to you. It’s that easy.
The honest answer is that there are many factors that determine how quickly we can digitize your records. Some of those factors are the number of staples in the documents, the total number of pages, how many data elements need to be extracted and what type of records you have. Ultimately, the best estimation can be given once we determine these factors. Rest assured our team will do everything we can to process your records as quickly as possible.
The majority of our customers store their document in a standard 15 inch bankers box (1.2 cubic foot). These boxes generally hold approximately 2,500-3,000 pages per box. Other customers are still storing them in filing cabinets. As an industry average, we estimate about 130 pages per linear inch. To really get a better sense of how many pages you have, please use our FREE quoting tool. (Link to Quoting tool)
Once your files are digitized, we have a few options that you can chose for the physical records. These days most customers are opting to have Inception shred the physical files. Inception can also send the records to our secure warehouse for long term storage. The other option is to have the physical records returned to your facility.
The Inception Team will need a well-defined area with plenty of room to work on your project. Our team needs space to get your documents scan ready and then a solid table for our equipment. Ideally, providing an internet connection allows us to better trace our progress and get your project moving quickly.
This question is usually where customers start. There are many factors that determine pricing. Some of those factors include the total number of pages, paper size, the quality of the documents and what data needs to be extracted. How the data is delivered can also impact the pricing. For onsite jobs, additional expenses will also be included such as travel and meals.
