Large Format Scanning Services

Inception Technologies offers a specialty in providing large format document scanning services for companies of all sizes. Our scanners can handle documents of all sizes including A, B, C, D, E and larger if needed. We can scan your documents up to 600 dpi on our large format scanners in full color, or black and white, depending on the needs of your project and organization.

Maximize accessibility, preserve intricate details, and elevate productivity with our cutting-edge scanning expertise. Improve your accessibility to high-resolution large & oversized prints, drawings, and other originals. Embrace the ease of managing, sharing, and re-printing large format files while minimizing storage space. We have the specialized equipment and experience to handle even the most delicate large originals so you can save them for the archives.

You can count on our specialized knowledge and advanced scanning techniques to handle your large format scanning needs with unmatched precision and quality so you can enjoy the ease of digital access.

We produce high quality images for any large format document such as maps, engineering drawings, blueprints, posters, or architectural drawings. Once digitized your documents can be indexed and at your fingertips with a document management solution.

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Why Outsource? Benefits of Scanning Records Why Organizations Scan Documents Our Scanning Process FAQ

Why Outsource Document Scanning Services?

Becoming a highly efficient and accurate document experts like Inception Technologies takes time and can consume an organization’s resources. Inception eliminates the need to hire temps, invest in technology, and no need to train your staff.

We are experts in document scanning and processing documents. Let us do the heavy lifting while you focus on your organization’s goal
Our staff is highly trained and can process your documents quickly and accurately
Our investment in technology means we can deliver your data and documents to your line of business application or cloud system
Our production control system provides you with the peace of mind that the job is being done as specified and give transparency into our process
We may not have seen your documents but chances are we have seen similar so you can be confident we can get the job done

What are the benefits of scanning your documents?

Put your documents at your fingertips easily searching and sharing files across the organization
Eliminate wasted office space
Protect your critical business documents while ensuring compliance with industry, government, or internal regulations

Why do organizations scan their documents?

AIIM.org is an industry leading research firm that provides education and resources to help organizations embark on a digital transformation. In a survey of their members were asked what the main drivers for going digital were. Below is a summary of their results showing the three main drivers to be improved process productivity, reducing physical storage space and improved search capabilities.

Our Document Scanning Process

Transportation DocumentsOur team will come in and pick up your records right from your location. If needed the team can also provide boxes and pack up your documents for you. Documents are secured throughout the pick up process and the team does not make any intermittent stops. Our team will count the containers and verify with you how many they are taking. Security is the utmost importance, and our team knows how to protect your documents as they transport your documents to our facility.

Inventory RecordsIndustry best practices recommend that you do your own inventory of what is in your containers prior to our team picking them up. Once the Inception team picks up your containers, they are immediately checked into our production control system. Each container is inventoried and where possible validated against your manifest. Any discrepancies are immediately communicated to you upon discovery. This step provides the first in a series of quality control checks to make sure all of your documents are captured.

Document PreparationDocument prep consists of removing all staples, paperclips or fasteners from each document. Because some pages will be of various sizes Inception Technologies staff will, where appropriate, tape smaller pages to an 8 ½” x 11” piece of paper to ensure uniformity at the scanner stations. All sticky notes and other non-standard pages will be prepared and scanned unless they are blank, in which case they will be removed and discarded. This step ultimately gets the documents “Scan Ready.”

Document ScanningDocuments will be batch scanned using the latest scanning technology. These procedures involve analyzing the documents to be scanned to determine the correct threshold to yield the best image, scanning the documents, creating a PDF image and utilizing Perfect Page processing software to enhance the scanned image to assure the highest possible quality for each image.

AI & Data ExtractionOur team uses some of the more advanced software on the market today. Our capture workflow will route the documents through the Artificial Intelligence engines and utilize advanced data extraction techniques to capture all the information relative to your documents and/or business process.

Quality ControlInception Technologies personnel will review each image captured to verify image quality and data integrity. Objectives for this review include Readability, Skew, Border removal, Multi-Page feeds, and Document Separation. If any errors are found, Inception Technologies will re-scan these documents, ensuring that all pages scanned are of consistently high quality.

Deliver DocumentsOnce your documents have been processed, Inception can deliver your documents electronically on media or upload your documents into the cloud. Physical documents can be transported back to your facility if needed.

Records Retention & DestructionBased on your needs and instructions, Inception has the capability to move documents into our long term secure facility if you do not feel comfortable with destruction. Ultimately, documents can be shred based on a defined retention schedule using our secure industrial shredders.

Frequently Asked Questions

What happens if I need a record after you have taken the files?

We know how important it is to have your documents accessible to your staff. Simply contact us via phone, email or text message and our team will work to pull the file and either scan the document or deliver the physical file back to you. If you are using one of our secure cloud services, we can deliver the file to the cloud providing your instant access to the record.
How long will it take to digitize my files?

The honest answer is that there are many factors that determine how quickly we can digitize your records. Some of those factors are the number of staples in the documents, the total number of pages, how many data elements need to be extracted and what type of records you have. Ultimately, the best estimation can be given once we determine these factors. Rest assured our team will do everything we can to process your records as quickly as possible.
How can I figure out how many pages I have?

The majority of our customers store their document in a standard 15 inch bankers box (1.2 cubic foot). These boxes generally hold approximately 2,500-3,000 pages per box. Other customers are still storing them in filing cabinets. As an industry average, we estimate about 130 pages per linear inch. To really get a better sense of how many pages you have, please use our FREE quoting tool.
What options do we have for they physical records once the files are digitized?

Once your files are digitized, we have a few options that you can chose for the physical records. These days most customers are opting to have Inception shred the physical files. Inception can also send the records to our secure warehouse for long term storage. The other option is to have the physical records returned to your facility.
Once the files are scanned, how do I get the documents?

Once we are doing scanning your records, we can deliver them to you in a variety of ways. One of the most popular methods is to deliver to one of Inception’s Cloud service. Do you use Microsoft Sharepoint? We can deliver images directly to your Sharepoint instance. We can also deliver images on an encrypted drive or to your line of business system.
How much will it cost to digitize my paper files?

This question is usually where customers start. There are many factors that determine pricing. Some of those factors include the total number of pages, paper size, the quality of the documents and what data needs to be extracted. How the data is delivered can also impact the pricing.
How do we get our documents to you?

Inception can come in and pick up your records. If you are not located in our immediate area, we can help arrange a secure pick up providing the necessary resources to properly transport and track your boxes while enroute to our facility.